麻豆AV Computer Store (MCS) Available on 麻豆AV's Marketplace (MMP) - effective February 1

News

麻豆AV Computer Store (MCS) Available on 麻豆AV's Marketplace (MMP) - effective February 1

Published: 1 February 2016

This message is sent on behalf of Fran莽ois Pouliot, Director Procurement Services and Robert Couvrette, Associate Vice-Principal Facilities Management and Ancillary Services

麻豆AV Computer Store (MCS) and Procurement Services are pleased to announce that effective February 1, 2016, there will be a new requisition process for all orders from the MCS. The purpose of this email is to provide you with the details of the new process and to highlight the benefits for you - the purchaser.

The New Process

Implementation Date: February 1, 2016听

You will see from the new process outlined below that the way you shop is not changing only the way you听 place your order and pay for it is changing and improving; keeping in mind that going through MMP sets in motion an efficient back office process for approval and payment that you already subscribe to.

Obtain a quotation (status quo): in-store (walk-in), by phone, by email
Place your order:听 create a requisition on MMP 鈫捥� automatic BAVL (budget availability checking), approval by FFM/PI or their delegate and encumbrance on听 FOAPAL
Order Fulfilment: (status quo)听 order carried out or shipped听鈫� as per current process
Payment: (status quo) invoice is paid through IDC by MCS -> encumbrance on FOAPAL is released and expense is charged 鈫� funds are released to MCS 鈫� no action required on the part of the purchaser

Benefits of This New Process for Purchasing Goods from MCS

Compliance & Best Practice

Approval of Fund Financial Manager/Principal Investigator (FFM/PI) or their Delegate prior to the fund being charged

Customer Service

One听 repository location for all supporting documentation
Ease of tracking orders
Availability of reports and access to complete history of orders

Efficiency

Cut back on time-consuming communications due to missing information, insufficient funds, invalid or terminated FOAPALs

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MMP Training / Support

Online Help: Get yourself and your staff trained on MMP (if not already onboard) through /procurement/mmp

Hands on training: 鈥淕et your Hands on MMP鈥� is a hands on training session offered by Procurement Services. Participants may register through the HR Workshop registration page: /hr/training/workshop-dates-and-registration

As well, if you have any questions regarding the process, Procurement or MCS can be contacted at any time.

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