Submitting an Expense Report - "new" Expense Items added
This message is sent on behalf of Julie Ghayad, Director Finance Infrastructure and Transaction Services, Financial Services
Dear Colleagues,
In order to better classify receipts when submitting expense reimbursements through Minerva, additional expense items have been added. Â The following now appear in the Expense item drop down menu:
|
Expense item |
Explanation |
Default Account Code (and Title) associated with this item |
|
Baggage Fees |
Select this item for a receipt specifically displaying this charge – no other charges appear on the receipt. If an airfare receipt includes flight and baggage fees, do not separate the charges. Enter the receipt as one item and select the expense item Airfare. |
700512 |
|
Seat Selection Fee |
Select this item for a receipt specifically displaying this charge – no other charges appear on the receipt. If an airfare receipt includes flight and seat selection fees, do not separate the charges. Enter the receipt as one item and select the expense item Airfare. |
700512 |
|
Travel - Taxi |
Select this item when claiming taxi receipts for a trip which involved an overnight stay or travel outside of the city in which the Claimant works/studies. |
700512 |
|
Taxi - Local |
Select this item when claiming taxi receipts in the city in which the Claimant works/studies or in an outlying city/suburb which did not involve overnight stay. |
700507 |
|
Travel – Cell/Internet |
Select this item when the Claimant purchases a cell phone package for travel. Select this item for a receipt specifically displaying charges for Internet usage – no other charges appear on the receipt. If a lodging receipt includes room rates and internet charges, do not separate the charges. Enter the receipt as one item and select the expense item Hotel. If claimed on a research grant or contract, cell/internet charges must be directly related to research and must be compliant with sponsor guidelines. |
700512 |
Should you have any questions about when to select these expense items, send a scanned copy of the receipt in question to the Travel Desk at traveldeskhelp [dot] acct [at] mcgill [dot] ca.
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