Â鶹AV

There are numerous places to check when searching for a job:

• Student and summer jobs (WEBPAGE)
• is Â鶹AV’s campus-wide job platform you can use to find your next job or internship. For info on how to search and apply to myFuture jobs, click (HOW-TO VIDEO)
• Internships (WEBPAGE)
• Work Study (WEBPAGE)

One of the main job boards for campus jobs is Workday. The way you apply for jobs in Workday will depend on your applicant status.

• Internal applicants are Â鶹AV employees who do currently hold an active contract at Â鶹AV.
  • Refer to this job aid:  for instructions by signing in with your staff credentials.
• External applicants are applicants who do not currently hold an active contract at Â鶹AV. This also applies to applicants who held contracts in the past and do not currently hold an active contract.  
  • Step 1: Go to the .
  • Step 2: Create a candidate account with your legal name and email. You MUST use your personal email and cannot use your student email
  • For more information, check out the Â鶹AV Human Resources Careers website.

*These definitions strictly relate to the status of applicants applying for jobs in Workday and bear no relevance to any collective agreement or personnel policies.

• Go to Â鶹AV's Workday link:

Googling Workday will take you to a Workday site unlinked to Â鶹AV, so always use this URL.

Once you get the job, you'll get notified via the email on your candidate account that an offer has been extended and telling you how to view the offer letter.

• Internal applicants - Work email (name [at] mcgill.ca)
  • For details, refer to the View and Accept Your Offer section in this (WRITTEN JOB AID)
• External applicants - Personal email
  • Note: personal information such as social insurance number, date of birth, gender, citizenship status only gets collected after an offer has been accepted.

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• IT creates staff login credentials for all Â鶹AV student employees (first.lastname [at] mcgill.ca). You must use staff login credentials to log into Workday, and cannot use your student credentials.
• To learnÌýabout the difference between Student Account access and Staff Account access click here: /hr/files/hr/student_account_vs_staff_account_access.pdf

It can take 24hrs for IT to create your Â鶹AV staff credentials and email you the details. Do not log into Workday before receiving this email from IT. Please wait 1 business day after accepting your offer before you contacting IT about the status of this email.

Always log into the if you're off-campus, and remember: two-factor authentication (2FA) is mandatory for VPN use.

Support: Log into the and start a live chat, or book a if you need set-up support.

If you require further assistance with Workday, reach out to the HR Advisor or Academic Affairs professional within your faculty/department/unit.

Refer to this job aid for how to view your Worker Profile, which contains your employment details.

• You will get a Workday onboarding notification email that will get sent to the email you used to apply; either your @mcgill.ca work email or your personal email address.
• For instructions on how to complete your onboarding tasks, refer to this job aid.
• Important: Failing to complete your onboarding tasks in a timely manner may cause unnecessary consequences, such as delaying your first pay, or incorrect deductions on your pay.

All Â鶹AV student employees must use Workday to:

• Set up direct deposit - Manage Payment Elections is where you enter your banking info to do this
• View pay slips and tax documents

Refer to the Workday Knowledge Base for more info.

• Refer to the following resources on how to enter time:
  • - The app can be used to enter time, view pay slips, and more

If your offer letter stipulates that a collective agreement covers your work conditions, you can learn more about your vacation day entitlement by clicking  Unions and Associations at Â鶹AV.

Unless your collective agreement states otherwise, then the Quebec Labour Standard described below will apply: Instead of getting paid vacation days, student employees receive a 4% vacation pay indemnity on each paycheque. This indemnity increases from 4% to 6% after 3 years of continuous service. 

As per the Quebec Labour Standards, student employees are entitled to some form of payment for the statutory holidays that occur during the span of their employment (see below). For details on how this payment gets calculated, please refer to your collective agreement.

• January 1st (New Year's Day)
• Good Friday or Easter Monday at the employer's choice
• The Monday preceding May 25th (National Patriots' Day)
• June 24th (National Holiday: Saint-Jean-Baptiste Day) 
• July 1st (Canada Day) If this date falls on a Sunday, July 2nd
• The 1st Monday in September (Labour Day)
• The 2nd Monday in October (Thanksgiving)
• December 25th (Christmas Day).

Student employees who work for 3 months without interruption are entitled to 2 paid sick days per year.

The "day" gets calculated using this formula:

• 1/20 of the wages earned during the 4 full weeks of pay preceding the absence, excluding overtime.

*If needed, please contact your unit's HR Advisor to calculate the paid entitlements.

As casual employees, student employees are not covered by the Â鶹AV employment benefits plan that provides health coverage. For details, please refer to Section 1.4 - Benefits.

Yes, all employees need to report their earnings to the Canadian government. Even if you are an international student, you will need to register Canadian-source income, such as student employment. Click for more information.

Obtain your tax slips to file your taxes by logging into  Workday.

Work hours reflect your availability and the needs of your unit. Usually, your Supervisor will specify a pre-determined schedule. However, there is no guarantee of a minimum number of work hours. In some cases, work hours get stipulated in your offer letter.

If your offer letter stipulates that a collective agreement covers your work conditions, you should read your collective agreement to know more about your working conditions. If you are not unionized, then the Quebec Labour Standards will apply. In either case, the timing of your breaks are determined by a supervisor.

Overtime hours must be pre-approved by your Supervisor. If you work more than one campus job, which could result in overtime hours cumulatively, please inform your supervisors of the increased demand in advance of the number of hours you must work that same week in your other job.

With just a few exceptions, every hour you work overtime (more than 40 hours a week) gets paid at time and a half (i.e., 50% more than what you would typically get paid).

As members of the Â鶹AV community, all student employees are expected to conduct themselves according to the University's policies and regulations. These policies have been developed to support the ethical and behavioural standards that promote an environment of respect, trust, and inclusion. These policies and regulations can be found  inÌýPersonal Policies and Procedures.

All student employees are encouraged to review the policy on the .

The following resources address Â鶹AV's policies surrounding cloud usage and copyright infringement.

• Â鶹AV IT Cloud Services website
• Â鶹AV's cloud 101 reference sheet
• Copyright best practices

Please take time to complete these courses on myCourses:

• IT Security Awareness
• Cloud Computing

Students who take on a staff role during their program, may be required to takeÌýÌýIt Takes All of Us – Staff during their employment, if they haven’t already completed the staff version.ÌýIt takes 45m to complete and aims to increase awareness about sexual violence and its prevention, which is in line with .

To access it:

1. Log in to using your standard Â鶹AV Credentials.
   • For help finding or remembering your credentials, see Â鶹AV Password Reset Checklist.
2. Click View All Courses
3. Search for "It Takes All of Us - Staff"
4. Ensure you follow the landing page instructions closely

If you have technical issues during or after completion of the course, review the Ìýfirst, and then email sv-education [at] mcgill.ca.

If you've been impacted by sexual violence, reach out to Â鶹AV's Office for Sexual Violence Response, Support, and Education to access confidential emotional support or accommodations by emailing osvrse [at] mcgill.ca.

For more information about support services offered to survivors, check out the Get Support page.

• Suppose your offer letter stipulates that you are a member of a union or association. In that case, you can find out more about your employee rights by referencing the collective agreement that governs your employment. For a listing of unions and associations at Â鶹AV, along with their respective collective agreements, click  h±ð°ù±ð.

  You can also:

• Talk to your unit's HR Advisor
• Contact Central HR at 514-398-4747, or hr.hr [at] mcgill.ca

If you are not unionized, then the Quebec Labour Standards will apply. You can access them .

Most students are not aware that if they have a disability, they can access workplace accommodations in their employment. For more information, go to Accommodations for Employees with Disabilities.

1. Report the event to your Supervisor immediately
2. Participate in the work accident investigation with your Supervisor (if you are fit to do so)
3. Complete the  .  The Supervisor is responsible for promptly sending the completed form to your HR Advisor and Environmental Health and Safety.

If you work in specific work environments, you are required to take Environmental Health and Safety Training. Check with your Supervisor.

Â鶹AV's Security Services offers 24hour service to all members of the Â鶹AV community. Our agents patrol the campus, manage access, transport students and staff with disabilities, and respond to incidents and emergencies.

For more information, go here: Security Services

For more information, go here: Emergency Call Procedure

For an emergency requiring ambulance, fire, or police:

1. Call 911
2. Then, call Security Services who will coordinate with emergency responders.
   • Downtown: 514 398 3000
   • Mac Campus: 514 398 7777

Call Security Services, if you only require internal help (water leaks, suspicious persons, strange odours, etc.)

• If you've misplaced or located an item, consult the Lost and Found

• CaPS assists students in their career development and search for jobs and internships by offering many Career Development Workshops.
• SKILLS21 is a program that offers training to undergraduate students on topics such as leadership and communication.
• is an online platform that grants access to career development-related events and workshops.

Organizational Development (OD) offers a variety of professional development workshops for Â鶹AV employees Organizational Development Workshops. If you are interested in training that is relevant to your role, you may submit your registration.

Student employees have access to the training necessary to operate Â鶹AV's Web Management System (WMS). Required courses for working on such sites are:

• WMS 300: Site editing training
• WS 100: Writing for the web at Â鶹AV
• WS 101: Â鶹AV's Digital Standards

You can see the Web Services Training Events

Courses are usually 1.5 - 2.5 hours, get offered monthly, and registration is through Minerva.

Watch myInvolvement Orientation Video and learn how to use myInvolvement, an online portal for student involvement and skills building. Get involved and be recognized for your activities outside the classroom.

• Sign in:
• Information about myInvolvement and the CCR: mcgill.ca/involvement

A co-curricular record (CCR) is a customizable and printable document that recognizes learning opportunities outside the classroom. These include workshops you can find in (e.g., How to Optimize LinkedIn). The CCR can be a useful addition to your resume or grad school applications.

Any student currently registered at Â鶹AV can sign into with Â鶹AV credentials to view, customize, and print their CCR.

Visit the CCR FAQ for more info,ÌýbyÌýclicking here.

In most cases, as long as you have registered with your official Â鶹AV email address, the training provider will be able to track your attendance.

also enables staff to manage event registration mechanics, along with registrants and volunteers.

Check out these Web Services resources:

• Student Employee - Work from Home Guide

Access the  

Check out these Web Services resources:

• Toolkits
• Digital standards

There are numerous places to check for student-friendly job postings, such as:

• CaPS - Resources for summer jobs
• Work-Study

Please consult the  Scholarships and Student Aid website  for more information.

International students must ensure that they have proper work authorization to work in Canada. Please refer to International Student Services for more information concerning work authorization and applying for a Canadian Social Insurance Number by clicking On Campus Work.

When it comes to employment-related questions, it's best to ask the point of contact specified in your offer letter or talk to your unit's HR Advisor

Click How to Turn Your Campus Job Supervisor Into a Professional Reference for tips and sample reference letter templates.