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Room Booking

Please submit your room booking requests at least three to five business days in advance. If you need a room at the last minute, you may contact your Department, but this does not guarantee you will get a booking.

General

  • All room booking requests are submitted via our web form
  • All revisions, cancellations should be requested by email to roombookingspgh.fmhs [at] mcgill.ca
  • You will receive an automated email confirming we have received your request
  • Requests are responded to in the order in which they are received
  • All requests must be submitted with a minimum notice of three to five business days for room bookings
  • Requests will be processed within 3-5 business days.
  • SPGH cannot guarantee that any events submitted less than five days notice will be booked in time for the event
  • All inquiries should be sent to roombookingspgh.fmhs [at] mcgill.ca
  • Once the booking is confirmed, an Outlook calendar invite will be sent to you as confirmation.
  • If the requested room is not available, you will receive an email from our room booking staff.

Rooms and spaces

  • Meeting rooms and classrooms are booked by the user via the online Room Booking form.

  • If you are requesting a classroom change, please contact: Andre-Yves Gagnon at gradadmin.eboh [at] mcgill.ca

    • For events scheduled outside of regular opening hours (8:30 am to 5:00 pm)

      • Security services: You must request security services for events held after opening hours (8.30 am to 5.00 pm). For events happening outside of the 6 am-7:30 pm window, please inform the 2001spaceodyssey.fmhs [at] mcgill.ca (SPGH Building Management Committee) so that we can liaise with the building lessor.
      • Cleaning: Contact the 2001spaceodyssey.fmhs [at] mcgill.ca (SPGH Building Management Committee) to schedule cleaning of the space.
        • Please provide facilities with the date and time of the event and the time the event finishes.
      • Alcohol permit: must be requested 10 days before the event if alcohol is served during the event. The permit must be displayed in the space area where the event is held. A copy of the Â鶹AV alcohol permit must be provided to the roombookingspgh.fmhs [at] mcgill.ca (Room bookings email) as well as to the 2001spaceodyssey.fmhs [at] mcgill.ca (SPGH Building Management Committee).
      • Charges may apply. Dependent on Security services & the organization making the request

    Setups

    • You are responsible for arranging the room for your event and for booking any catering services.
    • You must ensure that all furniture is restored to the original setup after the event.

    IT/AV Requests

    Rooms

    Please verify room availability in the Outlook calendar before submitting your request.

    11th Floor

    Room #

    Capacity

    Equipment

    		 Photo Availability

    Conference room 1103

    6

    Screen, conference camera, HDMI and VGA connections

    		 Room 1103 of 2001 Â鶹AV College - a table against a wall with a screen surrounded by 4 orange desk chairs near windows over downtown Montreal

    Conference room 1122

    8

    		 Screen, conference camera, HDMI and VGA connections

    Room 1122 of 2001 Â鶹AV College - a table surrounded by six coral desk chairs near a wall with a screen

    Conference room 1128

    6

    Screen, conference camera, HDMI and VGA connections

    Conference room 1128 - room with a table surrounded by blue desk chairs with a screen and camera on the wall with connection wires. The window show the Mont Royal and the top of Burnside building

    Classroom 1135

    16

    Podium PC, 2 Smartboards, conference cameras, laptop connections. For complete specifications see (login required)

    		 Room 1135 at 2001 Â鶹AV College - Classroom with orange desk chairs in front of long tables with a window to the Â鶹AV campus

    Classroom 1140

    40

    Podium PC, 2 screens, conference cameras, laptop connections. For complete specifications see (login required)
    Room 1140 of 2001 Â鶹AV College - Classroom with red chairs and long tables with two men discussing by a window overlooking the Â鶹AV Campus
    Image by Claude-Simon Langlois, Photographe, for Â鶹AV.

    Classroom 1140 + Hall-2
    Cocktail/parties

    		 60 (may change due to COVID requirements) Ìý Ìý

    Conference room 1157

    3-5 (TBC)

    N/AP

    		 Room 1157 at 2001 Â鶹AV College - a round table surrounded by three desk chairs near a window to downtown Montreal

    12th Floor

    Room #

    Capacity

    Equipment

    		 Photo Availability

    Classroom 1201

    24

    Podium PC, 2 screens, conference cameras, laptop connections. For complete specifications see (login required)

    		 Room 1201 at 2001 Â鶹AV College - classroom with dark blue desk chairs and long tables facing two screens

    Classroom 1203

    16

    Podium PC, 1 screen, conference cameras, laptop connections. For complete specifications see (login required)

    		 Room 1203 at 2001 Â鶹AV College - Classroom with light blue desk chairs facing one screen

    Conference room 1206

    3-5 (TBC)

    N/AP

    		 Room 1206 at 2001 Â鶹AV College with a round table and three orange desk chairs
    Conference room 1222 3 N/AP Room 1222 at 2001 Â鶹AV College - Round table with three dark blue desk chairs

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    Room Booking Form

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