University travel and other allowable business expenses from all sources of funding must follow the Reimbursement of Travel and Other Expenses Policy.
Consult the Procedures for Travel & Other Reimbursable Expenses for information about requesting an Advance or issuing an Expense Report.
- Helpful tips & reminders - Fieldwork & Workshops
- Expense Report Checklist - Please read before you travel (Apr. 2023)
- Important Notice - Planning your next trip
Questions?
If you are having trouble submitting an Expense Report or requesting an Advance, please contact the FST Manager for the Department of Biology and the Redpath Museum.
Email: sciencefinancepod1 [at] mcgill.ca
Advance Requests
Travel advances may be obtained for third party prepayments, out-of-pocket expenses that are required to be paid in advance of the trip, and for expenses to be incurred during the trip. Employees who do not wish to incur these expenses personally may apply for a University Corporate Card. Visitors may only request third party prepayments. Other advances may also be issued for non-travel items.
Ready to request for an Advance? Read the How To's for Minerva guide.
Expense Reports & Reimbursements
Reimbursement for University and/or Granting Agency business related expenses must be claimed via an Expense Report submitted through the University Expense Reimbursement System.
The minimum amount that can be reimbursed through an Expense Report is $2.00.
Ready to submit an Expense Report? Read the How To's for Minerva guide.
Quick & Easy Expense Reimbursements (Nov. 2022)