When do I start the initial thesis submission process on myThesis?
We recommend going into myThesis 4 to 8 weeks prior to your expected initial thesis submission, to complete your Intent to Submit Thesis and Nomination of Examiners pages. A thesis can only be submitted once the examiner(s) accept.
Can I submit my thesis prior to my proposed examiner(s) accepting their invitation?
No, you may only submit your thesis once the required number of examiners have accepted their invitation at the “Examiners Accepted Invitation†stage.
Can students indicate their preferred examiner(s) on the Nomination of Examiners form?
No, only the supervisor can indicate their preferred examiner on myThesis. Please note, the order in which examiners are listed on myThesis does not have any significance. Students are not able to rank their proposed examiners on myThesis.
Can students nominate examiner(s) after submitting the Nomination of Examiners form?
Yes, prior to the “Examiners Accepted Invitation†stage it is possible for students to add additional examiners to their record. The supervisor or GPD (depending on the status of the record) can select “request changes†on the Nomination of Examiners page so that the student can add additional examiners to their record.
I am in time limitation and not currently registered at Â鶹AV. Can I use myThesis?
You must be registered at Â鶹AV to use myThesis. You should fill out a webform for readmission as soon as you are ready to submit your Intent to Submit Thesis and Nomination of Examiners pages, about four to eight (4-8) weeks prior to the expected initial thesis submission date. Contact your department to advise them that you completed the form and aim to submit your intent. Once the department approves this webform, Enrolment Services will process the request for readmission so that you may register and access myThesis. You should anticipate that this process may take a couple of days.
What happens if I am not ready to submit my initial thesis by the expected submission date that I put in the Intent to Submit Thesis page on myThesis?
If you realize that you need more time to submit your initial thesis, you can go into myThesis and delay the expected submission date. We advise against doing this after your examiner(s) has/have confirmed, as this may cause delays due to their availability.
You cannot indicate an expected submission date that is beyond 60 days. If your actual expected submission date is beyond 60 days, you can change your expected submission date again later. Please note that each time you change the expected submission date, your supervisor is notified.
I noticed my supervisor/committee member is missing or wrong on my Intent to Submit Thesis page. Do I wait for my record to be updated before submitting my Intent?
For doctoral students: If the supervisor or committee information is incorrect, notify your Unit prior to submitting your intent. For Master’s students: If the supervisor information is incorrect, notify your Unit prior to submitting your intent. Committee information can be adjusted later.
I am ready to submit in the upcoming days/weeks. I am getting a message in myThesis, on the Intent to Submit Thesis page: “Expected Submission Date is within the next 30 days. This may not allow enough time for the selection and approval of examiners.†What do I do?
You can disregard this message. It does not affect your submission.
What is the confidentiality request on the Intent to Submit Thesis page?
This confidentiality request is not a request to withhold a thesis from circulation (often referred to as embargo). In very rare occasions (e.g., concerns about the disclosure of patentable rights), students ask for a confidential thesis examination process that requires examiners to sign a non-disclosure agreement. Students who require these extraordinary measures can select Yes under the Confidentiality Statement.
If you are a student looking for an embargo on your thesis, please follow these instructions:
In order to withhold a thesis from circulation temporarily, a student must, with the endorsement of the supervisor, make a written request detailing the reasons to GPS no later than the final thesis submission. GPS may permit the thesis to be withheld from electronic publication for a period of up to one year. At the end of the approved period, the thesis will automatically be released to the libraries. (see website)
What happens if I cannot make or miss the ‘Nomination of Examiners Required by’ date on my Intent to Submit Thesis page?
Nothing happens in myThesis. The ‘Required by’ date is provided to encourage students to submit their proposed examiners in a timely manner. However, it is not a firm deadline. Students can complete the Nomination of Examiners page after this ‘Required by’ date.
The instructions indicate Master’s students should nominate 2 to 4 potential examiners in myThesis, while doctoral students should propose 2 potential internal examiners and 2 to 4 potential external examiners. My supervisor and I have already secured the required examiner(s). Do I have to nominate additional examiners?
We understand that some examiners may have already been secured outside the myThesis system. If the examiner(s) has/have already confirmed their availability to evaluate your initial thesis by the expected submission date, you may include their information only.
The suggestion to include additional examiners is useful in cases where the examiner(s) has/have not been secured. Including more than one potential nominee can also help avoid delays should the first invited examiner decline (or if a secured examiner must later decline for exceptional circumstances).
How do I know whether my thesis has been sent to the examiner?
The status will show “Evaluation in Progressâ€.
I was asked to revise and resubmit my thesis. Do I use myThesis?
Yes. myThesis will send you notifications advising you of the steps to take.
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