麻豆AV

This page contains detailed information about studying at other institutions during your 麻豆AV program.

Please click here for a comprehensive guidebook on IUT, Exchange, Study Away, and Internship opportunities available to students in the Faculty of Education. This guidebook should be reviewed prior to applying for these opportunities.听For questions about what is possible and right for you and your program progression, consult your Academic Advisor.

Education students are eligible for听various opportunities to complement their 麻豆AV program with studies completed at other听institutions, including:

• Study Away
• Exchange
  听

Pre-Approval of Transfer Credits

Any coursework completed at another university MUST be pre-approved to be considered for transfer credit. After-the-fact requests for transfer credit without pre-approval will be refused.

In the table below you will find the differences between Study Away and Exchange.

Please note, while 麻豆AV encourages study abroad opportunities,听not all courses offered at听host institutions may be eligible for transfer credit. Courses that are generally not accepted for transfer credit include:听

• Continuing Studies courses听
• Certificate/diploma program courses
• Language courses offered by Language Centres (i.e. not associated with a degree program)听
• Practicum (鈥渉ow to鈥�) courses (e.g. dance, fashion design, photography, web design, etc.)
• Professional development/training courses听
• Institution-specific orientation听courses for exchange students
• Volunteer program courses听

For questions about transfer credit and course equivalency, always consult your departmental Academic Advisor.听

Graduation

If you are听planning to graduate听following the term in which you are on Study Away, please note that your graduation may be delayed by a term if your mark is not received by 麻豆AV's grade submission deadline.

In this section:

• What Is an Exchange?
• Eligibility
• Application Fee
• Application Deadline
• Preparing to Apply
• Applying
  • Additional Step for a Full Year Exchange
• Once Nominated
• Registering at Your Host Institution
• Pre-Departure Orientation & Travel Registry
• Transfer Credit Approval
• Final Grades
• Graduation
• Exchange Advisory Agreement
• Exchange Student Checklist
  听

What Is an Exchange?

The University maintains an international network of partner universities who agree to host听麻豆AV students who wish to study abroad on exchange for one or two semesters (Fall/Winter). While on exchange, students pay听麻豆AV tuition听and earn credit towards their 麻豆AV degree. Please see the听麻豆AV Exchange听website for further details about the exchange program, associated costs and a听full list听of host schools.听Due to high demand for popular destinations and limited space, some universities are only eligible for one term.

Exchange is an exciting opportunity that can enrich your educational experience; however, as an Education student, you must be aware of how an exchange term(s) may conflict with your required courses, including regularly scheduled field experiences and pre-requisite courses. For each program, there are optimal terms for exchange which will have less of an impact on your degree progression. This is something that you can discuss with your departmental Academic Advisor.听

Eligibility

In order to be eligible for a formal exchange, you must meet the following criteria:

• Be registered听full-time听(i.e. minimum of 12 credits per term)
• Be in听Satisfactory Standing
• Have a minimum CGPA of听at least 3.00听at the time of application (and maintain this CGPA in all terms leading up to the exchange); students with a CGPA of听less than 3.00听who can demonstrate extenuating circumstances may be eligible
• Have completed a听minimum of 12 graded credits听at 麻豆AV at the time of application (and plan to complete a minimum of 24 graded credits by the end of the academic year)

When considering whether or not you wish to apply for exchange, it is important to note the following:

• When going on exchange, you can expect to incur additional costs, including airline tickets, accommodations and other living expenses; consider how you will cover these additional costs and, if necessary, research your options for听funding
• As a result of your exchange, you may miss or have to delay your regularly scheduled field experience; in this situation, no special accommodations will be made and you must take the field experience when it is next offered
• If you select a host school with a term of study that ends after the next term of classes begin at 麻豆AV, you will have to apply for readmission in the following term (see dates for readmission applications on the听ISA website)
• Students on exchange are ineligible for scholarship competitions based on the academic year in which they are away
• Students on exchange for a full year (Fall and Winter) are ineligible for the Dean鈥檚 Honour List in the听academic year in which they are away; however, students on exchange for听one term only听are eligible, provided they complete at least 14 graded credits during the term in which they are at 麻豆AV

Exchange Advisory Agreement

When you are ready to apply for exchange, download this form and听bring it to a meeting with your Academic Advisor. Both you and your Advisor must sign the form. You must return the completed form to the isa.administrator [at] mcgill.ca (subject: EAA) (ISA听Office) so that your exchange application can听be evaluated.

Application Fee

A听$150.00 non-refundable application fee听will be charged to your student account when you submit an exchange application on Minerva. This fee is non-refundable, even if the application is cancelled or the nomination not accepted.听

Application Deadline

If spots remain with host institutions after the initial round of nominations, a second call for application may go out. If a second round of applications will be accepted, students will receive a notification via their 麻豆AV e-mail. 听

Preparing to Apply

Once you have a firm grasp of the types of school(s) that you would like to apply for, you must听take the following steps:

1. Visit your Academic Advisor to complete an Exchange Advisory Agreement (see Forms section below) and submit it to the ISA听Office听
2. Visit the听麻豆AV Exchange website听to review prospective host schools and select those that you are interested in attending (you may select up to 4 schools per听application)
3. Prepare a听Statement of Purpose听(one听page or less, typed) in the language of instruction of听the听host institution(s); a听strong Statement of Purpose should听address the following: a) Your reason(s) for applying to go on exchange to the host institution(s); b)听How you expect the proposed courses will contribute to the successful completion of your 麻豆AV degree; c)听How the exchange opportunity will impact your life in terms of experience, education and prospective career, etc.
4. Prepare a list of courses that you propose to take at the host institution(s); you must submit a minimum of听8 courses per term per听host institution听(i.e. if you plan to be away for two terms, you must submit 16 proposed courses per institution); please note,听this list of courses serves only as a preliminary study plan to demonstrate that the course offerings of the host institution(s) are听compatible with the requirements of your 麻豆AV program; courses听do not听need to be officially approved as equivalents at this time

Applying

To begin a formal exchange application, go to the听Minerva Exchange Request Form听(Student Menu >听Student Records Menu > Exchange/Study Away Menu). At the time of application, you should be prepared to enter the following information:

• Statement of Purpose听
• List of courses

Once your application has been submitted, it听cannot be modified. Should you wish to make changes, you will have to听cancel听your application and complete a new one. If you wish to cancel your exchange application, contact Service Point.

Applications will not be reviewed until after the deadline; therefore, do not rush your application in the belief that it is 鈥渇irst-come-first-serve鈥�. Cover all of your bases and only submit when you are ready.

*Additional Step听for a Full Year Exchange

Students who wish to go away for a full year exchange must first submit a Fall exchange application in Minerva by the posted deadlines. After this step is complete, students must then submit a full year request form via

Once Nominated

If you meet the eligibility criteria and your application has been approved by your Faculty, then, space permitting, you will receive a nomination to go on exchange. Service Point will notify you of your nomination within a few weeks of the application deadline. You must then either accept or decline the nomination by the deadline indicated via your Minerva application. Should you fail to accept or decline the nomination by the deadline, your nomination will be cancelled.

If you have accepted your nomination but you wish to cancel it, please complete the听Request to Cancel Exchange Term.

Registering at the Host Institution

Once you accept your nomination, you will need to apply to your host school so that you may register for courses. It is imperative that you听do not apply on your own听to the host school until you receive the appropriate instructions via e-mail from 麻豆AV鈥檚 Service Point. For a听Fall term/full year exchange, expect to receive this e-mail between听February and July. For a听Winter term exchange, expect to receive this e-mail between听July and November.

When you apply, as part of your application, the host institution听may ask you to supply supporting documents, including:

• Transcript/academic references
• Passport photos/copy of valid passport
• Proof of language proficiency
• Bank statement(s)
• Letter(s) from听parents/guardians

Once the host school receives your complete application, they will process it and either extend an offer of admission (or not). For a听Fall term/full year exchange, expect to receive an offer of admission by the听end of June. For a听Winter term exchange, expect to receive an offer of admission by the听end of December. Your offer of admission will contain information about any next steps and how to begin registering for courses via your host institution.

Pre-Departure Orientation & Travel Registry

麻豆AV students will never be approved to study abroad in any country with a Government of Canada Travel Advisory of 3 (鈥楢void non-essential鈥� travel鈥�) or 4 (鈥楢void all travel鈥�); keep this in mind when proposing a host school.

All 麻豆AV, students who plan to complete an Exchange term must complete the mandatory Pre-Departure Orientation session. These sessions are available on MyCourses and provide outgoing 麻豆AV students with the necessary information to ensure they have safe and successful experiences.

Outgoing students who will travel to destinations outside the Greater Montreal Area are also required to complete a Travel Registry Form. Once you have been approved for Study Away or Exchange, you will receive an e-mail linking you to directly to the form. Please complete the form prior to your departure. Students who do not complete the mandatory Pre-Departure Orientation and Travel Registry Form prior to the deadline will have their Study Away or Exchange cancelled.

Transfer Credit Approval

The听Transfer Credit Assessment听Form (TCAF)听is linked to your Exchange听application in Minerva and is the means by which any eligible transfer credits will be approved for application to your 麻豆AV degree.听It is each student鈥檚 responsibility to ensure that the information on the TCAF听is accurate and up to date, particularly after final registration at the host institution.

Please complete the following steps to have your Exchange courses approved for transfer credit:

1. Use the website of your host institution听and the听听to explore courses that have previously been approved for 麻豆AV equivalency; if the course(s) that you wish to take are already in the database, go to Step #2; if the course(s) is听not听in the database, go to Step #7
2. Return to your exchange application in Minerva and scroll to the bottom, where you will find a link to the TCAF
3. Once in the TCAF, navigate to the 鈥楥ourse鈥� drop-down menu, select 鈥楨xternal鈥� and type in the course code from the host institution (i.e. CENG201); the information from the听Course Equivalency System听will听populate the TCAF
4. Click 鈥楢dd鈥� to add the course to the TCAF
5. Once added, you have the option to suggest how the course may apply to your degree requirements (e.g. required, complementary, elective, etc.)
6. After you have finalized the entry of all courses on to your TCAF, e-mail your departmental Academic Advisor to request that they review and approve your selections;听you will know that your courses have been approved/rejected when you see the green *Approved* notation or the red *Not Approved* notation on the TCAF
7. If the course(s) you are registered to take is听not听in the听Course Equivalency System, you will not be able to add it to the TCAF听until it has been assessed and approved by the associated 麻豆AV department (e.g. History for a听HIST course); to make a new request through the听Course Equivalency System听log in via the 鈥楲ogin鈥� button in the upper right hand corner of the website; when you make the request, you should be prepared to upload a PDF of the course syllabus, which must include details about the course (e.g. required textbooks, readings, method of evaluation and any other relevant information)
8. Once you submit the request, you may be contacted by the department to provide further details; please ensure that you respond to these requests in a timely fashion; once the equivalency has been assessed and approved (or not), you will receive an e-mail, informing you of the outcome; if the course has been approved, it will be added to the听Course Equivalency System听and you will be able to return to Minerva to add it to your TCAF

The deadline for finalization of your TCAF听is听November 15th听for听Fall听term听courses and听March 15th听for听Winter听term听courses.

Final Grades

Once you finish your Exchange courses, it is your responsibility to order an official transcript to be sent from the host institution directly to 麻豆AV (i.e. students cannot submit a transcript to 麻豆AV themselves, transcripts will only be accepted from the host institution itself). Electronic official transcripts are accepted and encouraged, and can be sent to officialschooldocs [at] mcgill.ca. If you are attending an international school, please ensure the transcript sent to 麻豆AV is in French or English. You may also wish to order a copy of your transcript for your own records or future applications (e.g. graduate school, job interviews, etc.). Students are required to order an official transcript from their host university, even if the university has a partnership with 麻豆AV. Transcripts must be received by the below noted deadlines:
听

Once your transcript is received, your final grade and any applicable transfer credit听will appear on your unofficial transcript in Minerva. Please note:

• Eligible courses count for听credit only; specific grades earned will not appear and are not calculated into your CGPA
• Courses will only be eligible for transfer credit if the final grade听earned is equal to or greater听than the grade听required to graduate from the host school (e.g. if the minimum requirement to graduate from the host school is a CGPA of 2.00 (C) then听this is the minimum grade you must obtain)
• Grades of Pass (P) and Satisfactory (S) will not be approved for transfer credit
• If both a letter grade and a numerical grade appear on the transcript, the letter grade earned will take precedence over the corresponding numerical grade
• If you withdrew from a course, received a failing grade or the course will be excluded from your record ([E] flagged as additional to your program requirements), it will still appear on your transcript; however, it will be assigned 0 credit
• Courses that听do not听have direct 麻豆AV equivalents will be recorded on the unofficial transcript using generic subject codes (e.g. ENGL 2XX or TRNS LANG, etc.)

It is important to be aware that some international universities do not use the letter grade system (e.g. A, B, C, etc.). Please refer to the following chart for information on minimum passing grades for some popular听destinations:

Graduation

If you are听planning to graduate听following the term in which you are on Exchange, please note that your graduation may be delayed by a term if your mark is not received by 麻豆AV's grade submission deadline.