Â鶹AV

• Fall term graduation (courses completed in December; transcript will indicate "Degree Granted" in February; Spring convocation): You must apply on Minerva by the end of November.
• Winter term graduation (courses completed in April; transcript will indicate "Degree Granted" in May; Spring convocation): You must apply on Minerva by the end of February.
• Summer term graduation (courses completed by August; transcript will indicate "Degree Granted" in October; Fall convocation): You must apply on Minerva by the end of March.

If you miss one of these deadlines, contact your Faculty Student Affairs Office immediately.

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Replacing a lost diploma

You must provide a sworn affidavit from a notary, lawyer, or commissioner of oaths certifying that your original diploma was lost. The affidavit should include your full name, address, phone number, and date of birth, as well as your degree and the year it was granted. You must clearly state your reason for requesting a replacement.

Replacing a damaged diploma or modifying your name

You must provide your original diploma. For name changes, enclose a photocopy of your of birth certificate, change of name certificate, marriage certificate, proof of divorce, or other legal documents that support your name change, corrections, additions, or deletions. Also include a letter listing your full name, student number, address, phone number, and date of birth. You must state your reason for requesting a replacement diploma, and clearly indicate any changes you want made.

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There are two ways to submit a request:

1. Mail a written request to Service Point, along with the required supporting documents, and a certified cheque or money order in the amount of CAD$90 payable to Â鶹AV.
2. Come to Service Point in person with the required documents. You can pay the replacement fee of CAD$90 via debit card. If you choose this option, please allow for appropriate delays in diploma printing and mailing time.

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Enrolment Services will certify and translate copies of your diploma at no charge. To make a request, assemble the documents below and either apply in person at Service Point or submit your request by mail or email (servicepoint [at] mcgill.ca). For mail/email requests, please allow at least 5–7 working days of processing time plus appropriate mailing time.

Requesting certified copies of your diploma

Â鶹AV can provide you with certified copies of your diploma as required; simply provide us with, or attach to your email:

• a photocopy of your original diploma on 8.5" x 11" paper in landscape mode, making certain to reduce it so that all seals and signatures are visible;
• for mail/email requests: a cover letter* bearing your signature, full name, student number (if available), address, phone number, and number of copies required.

* If originating from a Â鶹AV email account, a cover letter is not required.

Requesting a translation of your diploma

Â鶹AV can provide you with certified English or French translations of your diploma, as required.

For mail/email requests, please provide us with, or attach to your email:

• a cover letter* bearing your signature, full name, student number (if available), address, phone number, the degree to be translated, and number of copies required.

* If originating from a Â鶹AV email account, a cover letter is not required.