Â鶹AV

Submitting your documents

Once you have submitted and paid for your application you will be directed to your applicant portal where you can upload the required documents in support of your program application.

• Log in to the portal
• Go to your submitted application.
• You may click on some checklists to see more information about what is required to submit.
• Go to the Uploader - This tool enables you to select the checklist you are able to submit.
• Pick a checklist item from the list.
• Choose a file - from a pre-saved location on your computer (File size maximum is 32MB for the uploader).
• Hit Upload.

You will notice that the document is listed under 'Received documents'.

The checklist will turn green. This means that we have received your document. Please note that this may take a few minutes to appear

How to prepare your documents

Â鶹AV reserves the right to remove an uploaded document if the quality of the document is unacceptable, unreadable, or if it does not match the checklist request. This will result in delays in reviewing your application and making a decision, so please follow these guidelines.

Make sure to preview your document prior to uploading and check that it fulfills all of the following requirements. You cannot edit or delete the document once it has been submitted.

File requirements

• Ensure that all critical and identifying marks and information are legible. For transcripts, these include the institution’s name and grading scheme, your name, the course titles, and the grades you have received.
• Ensure that if scanned, your document orientation matches the original. For example, transcripts that are printed vertically (portrait) should be scanned so that they appear in the portrait format. Transcripts printed horizontally (landscape) should appear in landscape format.
• Note that fillable or form PDF documents should be flattened (by printing to PDF) before uploading.
• The documents types that can be uploaded to the applicant portal include: .doc, .docx, .odg, .odp, .odt, .pdf, .ppt, .pptx, .rtf, .xls, .xlsx, .wdp, .bmp, .gif, .jpg, .jpeg, .png, .tif, and .tiff. Please note that (File size maximum is 32MB for the uploader).
• Do not upload all your supporting documents as one file. Create one file per checklist item per submission. The checklist requirement selected for upload must match the document uploaded.
• Documents with more than one page: When your document has more than one page, please ensure that all pages of the document are in the correct order.
• The file name of any uploaded document must not contain parentheses () or quotation marks ("). Words should be separated with an underscore (_). Keep the file name short and relevant to its content.

See Frequently Asked Questions.

Transcripts

Transcripts received via the upload process are considered unofficial. If you are offered admission, you will then need to arrange to have the final official transcripts submitted to us. Your offer of admission will be contingent upon the receipt and verification of your official documents. Please do not send official records until we request them.

Note that if you are a current Â鶹AV student, you do not need to upload your transcripts as they are added automatically.

Â鶹AV reserves the right to require official academic credentials at any time during the admission process, and to rescind any offer of admission made if discrepancies between unofficial and official transcripts are found.

Unofficial transcripts must meet all the requirements for uploaded documents listed above, in addition to the following:

• If not on the transcript, the grading scale must also be provided (usually found on the reverse).
• Transcripts in languages other than English or French must be accompanied by a certified translation.

Do not upload your syllabus, course schedule, or any other documents with your transcripts. If required, syllabus or course schedule will be requested and uploaded separately.

• Example 1: Your transcript (in English or French) has four pages of courses and grades with a grading scale printed on the back of each page. Please upload and submit a five-page document: the four pages of course info + the grading scale, in that order, all in one document.
• Example 2: Your transcript (in a language other than English or French) has four pages of courses and grades plus a one-page grading scale. The certified English translation of the transcript has four pages of courses and grades plus one page for the grading scale. Please upload and submit a 10-page document: five pages for the English translation (course info + grading scale) + five pages for the original language transcript, in that order, all in one document.

Digital Portfolio (Music applicants)

To upload media to your digital portfolio, perform the following steps:

• Select the 'Select Files' button. The file selection dialog appears.
• Choose the media file – from a pre-saved location – and select Open.
• Select Start Upload.

Once the file has been received, it will appear under the 'Your Portfolio' tab.

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File Sizes and Types

The applicant portal supports media files as large as 5GB. Please note that larger files take longer to upload, and the upload may stall over a wireless connection or one that cannot sustain a connection for the necessary amount of time. Uploaded documents may not contain more than 75 pages.

The applicant portal supports the following formats:

TroubleshootingÌýÌý

• Once you have uploaded a document you cannot re-upload it. If you made a mistake in your document or a new version exists, please contact Service Point for assistance.
• If the checklist item you are looking for is not available to submit in the uploader, this is because it is either satisfied by a form completion (see above) or is required to be received electronically. Click the checklist link to confirm.
• Please limit your document submission to the requested item only. Submitting more documents in each checklist item may delay your application review.Ìý